Project Template Components - Budget Breakdown

Select this option to include funds and contributions from multiple funding sources in a project budget. This will group funds as Requested (group or applicant requested funds) In-Kind and Other sources.

Select this to include Application and Review states in a project budget. This enables tracking of changes when a budget is reviewed.

Select this to display the totalled tax exclusive, tax paid and tax inclusive amounts of a project's budget. This display can be turned on and off at the Budget Breakdown tab using the Tax checkbox.

Leave this unselected to display the totals without a breakdown of tax paid.

This setting works in conjunction with the Tax Applicable setting.

Select Yes for Tax to be automatically displayed on all projects' Budget Breakdown tab.

Select No for Tax to be hidden on all projects' Budget Breakdown tab. Tax can be displayed on a per-project basis.

Select this to allow variations to be included in a project's budget. This feature is only available for users with System Administrator, Delivery Area Manager or Round Manager access.

Select this to be able turn on/off ability to set each budget line item as Eligible, Ineligible or Not Applicable when editing a budget item through a project or form.

In this example, an applicant has requested funding for three items, machine hire, on ground crew and a promotional event.

After review, the promotional event was marked as ineligible for funding whereas the machine hire will be funded by the organisation. The eligible and not applicable budget items can be copied into the approved budget through the Bulk Budget Approval action.

When the Budget Breakdown component is included within a form you can configure the following options:

• Custom Title - A customised titled for the Budget Breakdown.
• Editable - Permit or restrict applicants' or assessors' ability to edit the Budget Breakdown.
• Include Actuals Column- Include the actuals column, this allows applicants or external reporters to submit a budget's acutals through a final project report.
• Action – Configure the Budget Breakdown to be viewed, edited or hidden from applicants or assessors.
• Min Total – The minimum total of a proposed or reviewed budget.
• Max Total – The maximum total of a proposed or reviewed budget. Applicants will be prompted if their proposed budget exceeds this limit.

Each stage of the budget can be configured to allow for the following:

• View - View-only access of the selected budget stage.
• Edit - Provides users the ability to edit the selected budget stage.
• Hide - Hides the selected stage from users.

In this example, an assessor can only view an applicant's proposed budget, can edit the reviewed budget but cannot see or edit the approved budget. This assessor can also edit a budget item to indicate if it is ineligible or eligible for funding.

Select this option to display the total of the Funding Source tab as 3 totals:

• Total funding summary (GST Excluded)
• Total GST paid
• Total funding summary (GST Included)

Note: Metric 1 is configured to use this option by default.

Select this option to display the total of the project’s costs as 3 totals:

• Total contract costs (GST Excluded)
• Total GST paid
• Total contract costs (GST Included)

Select this option to display the total approved project budget as 3 totals:

• Total approved budget (GST Excluded)
• Total GST paid
• Total balance (GST Included)

Select this option to display the total of all project payments as 3 totals:

• Total payments (GST Excluded)
• Total GST paid
• Total payments (GST Included)

Select this option to display the total project balance as 3 totals:

• Total balance (GST Excluded)
• Total GST paid
• Total balance (GST Included)

The balance is calculated using the following formula: Balance = Total value of budget – actual amount of all payments

Select this to manually input the taxable amount of a payment.

Select this to choose the type of tax associated with payments. Select from tax inclusive, tax exclusive and tax adjustment.

Select this to display the totalled tax exclusive, tax paid and tax inclusive amounts in the Payments section of the Budget Breakdown tab.

Leave this unselected to display the totals without a tax breakdown.

Select this to input the taxable amount manually when refunds are added or edited. Leave this unselected to automatically set to 10%.

Select this to choose the type of tax associated with refunds. Select from tax inclusive, tax exclusive and tax adjustment.